Frequently Asked Questions

 

______________________________________________________________________________________________________


Q1. How do I apply for a research programme?

DIT offers three levels of postgraduate research, Postgraduate Diploma (PgDip), Master of Philosophy (MPhil) and Doctor of Philosophy (PhD) on a full-time and part-time basis. Admission to research programmes is continuous and students may commence their projects throughout the year. For entry requirements, please click here. If you do not have the minimum requirements to start on the desired level, you will be allowed to start on a lower register and transfer to the higher one within the first two years of your project. 

To make an application for a funded or a self-funded research programme please log in to Quercus here and apply for the PhD programme by registering in the system. A full list of projects currently available for application is provided here.

Back to Top

 

Q2. If I have an innovative idea, how do I go about conducting my research project in DIT?

If you have an innovative idea and would like to conduct your research project in DIT on a self funded basis, please please log in to Quercus here and apply for the PhD by completing your details. Your application will be forwarded to the relevant College Head of Research for further evaluation. If successful, you will be offered a place in our research programmes. For information on DIT research fees please see here.

Back to Top

 

Q3. What is the minimum entry requirement for PhD?

The minimum entry requirement for a PhD is a 2.1 degree at level 8 or a Postgraduate Diploma (PgDip) at level 9 or Masters at level 9 or a transfer from MPhil. For further details on minimum PhD entry requirements, click here.

Back to Top

 

Q4. What is the minimum entry requirement for MPhil?

The minimum entry requirement for MPhil is a 2.2 degree at level 8 or a transfer from PgDip. For further details on minimum MPhil entry requirements, click here.

Back to Top

 

Q5. I am an international student. Is there any English proficiency test requirement for me?

An applicant, whose native language is not English, must display an adequate proficiency in English in four categories; speaking, listening (comprehension), listening and writing. The recognised English language tests are listed here. The minimum level required for research programmes is International English Language Testing System (IELTS) 6.0 or equivalent for the overall average score and a score not lower than 5.5 in each category.

In exceptional circumstances, an applicant with an overall average score of IELTS 5.5 may be considered subject to the approval of the proposed supervisor, Head of School and the Head of the Graduate Research School.

Any stage 1 student whose native language is not English and who has obtained a score between 5.5 and 6.0 on the International English Language Testing System (IELTS) or equivalent should successfully complete the English Language for Academic Purposes module. In making an application to pursue graduate research studies, a candidate is required to provide a transcript of the examination results indicating proficiency in English. Recognition of Prior Learning (RPL) cannot be used for exemption from the English language requirement

Back to Top

 

Q6. What is the fee for non EU students?

Fees are set by DIT for the various programmes of postgraduate study by research. Such fees are payable annually and a listing of the current scales of fees is available by clicking here.

Back to Top

 

Q7. What is the fee for EU students?

Fees are set by DIT for the various programmes of postgraduate study by research. Such fees are payable annually and a listing of the current scales of fees is available here.

Back to Top

 

Q8. What is the fee for Overrun students?

The maximum duration of study starts from the date of first registration and the official date of submission of a thesis is the date the thesis is received by the Graduate Research School Office. The student must be properly registered and all fees paid at the time of submission.

All students are given a grace period of 6 months during which their thesis must be submitted to the Graduate Research School Office.

If a student cannot submit their thesis before or within 6 months of their finish date they can withdraw from their programme and re-register when they are in a position to submit their thesis. In this case the student can proceed to examination on payment of the re-registration fee. During the withdrawn period, the student will not have access to facilities and resources including supervision. Alternatively if a student cannot submit their thesis before or within 6 months of their finish date they can continue as a registered student for 1 year only, on payment of the supervision fee.

A list of the current research fees is available here.

Back to Top

 

Q9. How do I submit my research expenses?

DIT has set procedures and requirements for submitting claims in accordance with accounting and auditing standards of the organisation and external funders. For advice on how to submit your claims, please contact Helen Jones in the Research Accounts Office at helen.jones@dit.ie.


Back to Top

 

Q10. I am currently an MPhil student. How do I transfer to PhD?

When you are on the MPhil register, you can transfer to PhD at least 3 months prior to the finish date of the MPhil. You and your supervisor(s) are required to complete form PGR 3A, which is endorsed and signed by the relevant Head of School and approved by College Board. Once the College Board approval has been received, the signed PGR 3A form is sent to the Graduate Research School Office for final approval. Prior to the completion of the PGR 3A form, the supervisor(s) should ensure that sufficient funding is available to complete the project to PhD. Further details regarding transferring from MPhil to PhD can be found by clicking here.

Back to Top


Q11. I am a PhD student. Do I have to take a confirmation exam?

After being registered for between 15 and 24 months on the full time register or for between 30 and 48 months on the part time register, direct entry PhD students need to undertake a confirmation examination. In order to do this you are required to complete form PGR3C, which is then forwarded to the College Head of Research. Further details and steps that are required regarding a PhD confirmation examination can be found by clicking here.

Back to Top

 

Q12. I am finalising my thesis and will be submitting shortly. Do I have to undertake an annual evaluation?

For registration to be renewed research progress, including successful completion of taught elements, must have been satisfactory for the previous year and the results from the College Module and Progression Board for graduate research students must have been received by the Graduate Research School Office.

All registered students must complete the annual evaluation event each year regardless of the date of their first registration. Re-registration solely for the purpose of visa renewal will not be facilitated in the absence of a successful annual evaluation. 

Further details and steps in relation to undertaking an annual evaluation can be found by clicking here.


Back to Top

 

Q13. Who should take an annual evaluation?

All registered students must complete the annual evaluation event each year regardless of the date of their first registration. Students who have undertaken a confirmation or transfer exam in the same year are exempt from the annual evaluation. Further details and steps in relation to undertaking an annual evaluation can be found by clicking here.

Back to Top

 

Q14. I am ready to submit my thesis. What should I do now? 

You and your supervisor(s) must complete a PGR 4A form which is endorsed and signed by the relevant Head of School. The completed form is then forwarded to the College Head of Research which is then brought to the College Board for approval. Following the College Board approval, the PGR 4A form is then send to the Graduate Research School for final approval.

At least six weeks prior to the proposed date of the examination 3 soft-bound copies of the thesis are submitted together with the completed PGR 4B form to the Graduate Research School Office. When completing the PGR 4B form possible dates for the viva voce examination should be suggested. Further details on the submission of your thesis can be found by clicking here.

Back to Top

 

Q15. How many soft bound copies of my thesis do you require?

You need to submit 3 soft-bound copies of your thesis. Further details on the submission of your thesis can be found by clicking here.

Back to Top

 

Q16. How many hard bound copies of my thesis do you require?

After the examination results are confirmed by the Academic Council, the student submits one electronic and one hard-bound copy of the final thesis to the Graduate Research School Office. In the case of theses for which there is restricted access  only one hardbound copy should be submitted to the Graduate Research School Office clearly marked “restricted access”. It is the responsibility of the supervisor(s) to clearly highlight outstanding IP issues related to the content of the thesis.

The electronic version of the thesis that has not been marked for restricted access will be lodged on Arrow, the DIT Research Repository. The relevant College will notify the student and supervisor with details of the graduation ceremony.

Back to Top

 

Q17. Can I submit my thesis in the format of peer-reviewed publications?

A thesis can be submitted in the format of peer-reviewed publications in internationally-recognised journals where the student is the main author.

Normally in such cases the layout would be as follows:

  • Initial pages as per sections 4.4.2.1 to 4.4.2.7 of the Graduate Research Regulations, Ed. 7
  • Background to contain a literature review, discussion of current state-of-the-art and the aims and objectives of the present work etc.
  • A minimum of 4 peer-reviewed publications in internationally-recognised journals where the student is the main author. These should be presented in the format recommended in section 4.4 above in separate chapters for each publication.
  • Conclusion to contain a critical discussion of the publications presented in the preceding chapters and how the work advances knowledge beyond the current state-of-the-art.

Back to Top

 

Q18. Is there a recommended referencing style for my thesis?

There is no set referencing style across the board, you should contact your supervisor to discuss this as the referencing styles can differ for each discipline.

 Back to Top

 

Q19. What are the rules and regulations around Intellectual Property / Copyright? 

The Intellectual property policy of DIT is available by clicking here. All issues arising from protection of intellectual property and commercialisation of intellectual properties should be dealt with by the Technology Transfer Office and should be discussed with your supervisor(s). 

Back to Top

 

Q20. Can I take a leave of absence? 

It may be necessary for a student to take a leave of absence, e.g. due to illness or maternity leave.

For periods of leave in excess of 1 month, students will not receive any scholarship.

Students should complete PGR 5B and should attach any supporting documentation e.g. medical certificates. A leave of absence may only be taken for the reasons shown in table 1 here and the maximum duration of leave in each case is also shown. No other reasons for leave or extension of leave in excess of the maximum allowed will be considered. An explanation of each leave type is given below.

Back to Top

 

Q21. Can I change from part-time to full-time or vice versa? 

Students may apply to change their mode of study from part-time to full-time or vice versa. Such cases are not new registrations; students will be expected to submit their thesis on time and the change in registration status will not be back-dated. Students should complete a PGR5B when they want to change their mode status. 

Back to Top

 

Q22. Can I withdraw from the research programme?

At any time during the period of their research, students may withdraw from their research programme and should complete a PGR5B form in order to do so. 

The relevant college board can withdraw the right to supervision in the case of a student who neglects his/her obligations or who does not follow consistently and effectively the advice of their supervisor(s). In such cases the student will be withdrawn from the programme.

Back to Top

 

Q23. Can I transfer to a lower register?

At any time during the period of their research, students may transfer to a lower register and should compelte a PGR5B form  in order to do so. Students will be expected to submit their thesis on time and the change in registration status will not be back-dated.

Back to Top

 

Q24. Can there be changes to my supervisor(s)?

At any time during the period of the research changes may need to be made to the supervision. The need for such changes may arise for a number of reasons such as supervisors may retire. For any number of reasons new or additional supervisors may need to be appointed. In most cases the student and original supervisor will be expected to work together to agree a suitable substitution.

The students and/or the original supervisor should complete Form PGR 5C in consultation with the Head of School. The form should then be forwarded to the College Head of Research for College Board approval. In circumstances where agreement on substitution cannot be reached and/or neither the student nor the original supervisor complete form PGR 5C but a new supervisor is considered necessary by the Head of School and/or the Dean of the Graduate Research School, then the Head of School and/or the Dean of the Graduate Research School may appoint such new supervisors as s/he considers necessary having regard to all the circumstances.

It is the responsibility of all Heads of School to ensure that graduate students in their school are adequately supervised. One of the supervisors must

  • Be a current full-time member of staff of DIT;
  • Hold a qualification equivalent to or higher than the award being sought by the graduate student to be supervised;
  • Have previously supervised a student to completion for a qualification equivalent to or higher than the award being sought.

Back to Top